BY-LAWS

DOLAN SPRINGS CHAMBER OF COMMERCE / 2015

MISSION

 

This organization is organized exclusively for Charitable and Educational purposes. We also encourage Involvement of all Merchants with Community Events. The membership shall provide support for the Dolan Springs community in the following ways: Sponsor special events for the community. Assist other non-profit organizations and the local school with their community activities. This can be done by donations or direct involvement. Work with county and state agencies to improve the lives and environment of Dolan Springs residents and community. The Chamber Building is to be used as a venue for guest speakers, health clinics and for emergency use. All members may offer a presentation of their services & schedules. The building can be rented for purposes deemed appropriate by the Board of Directors.

 

ARTICLE I

Office

The principle office of the corporation in the state of Arizona shall be

  located in the Chamber of Commerce  located at _________ N.  Pierce Ferry  Road in Dolan Springs, AZ 86441.

  The corporation shall and continuously maintain in the state of

  Arizona, a statutory agent.

 

ARTICLE II

Members

Section 1.  General Membership:  ___________________________

  and must pay the yearly Dues.  A membership year is from

  January 1 to December 31.

Section 2.  All dues for membership renewal and for new

  memberships are due in January of each year.  New members

  may join at any time but pay dues on a January - December year.

Section 3.  Membership cards shall be issued upon payment of dues

  and shall be signed by one of the corporation officers. For those

   Merchants who are members for 5+ years receive a Plaque.

Section 4.  Voting. Paid-up members on record at end of the Oct. each year

shall be eligible to nominate & vote in  that years election.

Section 5.  High School students can participate as a general

member at regular meetings with no voting privileges until age 18

 

ARTICLE III

Meetings

  Section 1.  Annual meeting of the membership shall be held on the

  first Saturday of November for the purpose of nominating officers

  for the following year and for the transaction of any business. The

  elections will be on the first Saturday in December.  The Board

  of Directors shall be appointed by the incoming president.

Section 2.  General meetings of the membership shall be held on the

  first Saturday of each month, January through May and

  September  through December.  A quorum will be at least

  four board member in attendance.  If the day fixed for the regular

  meeting and/or annual meeting shall be a legal holiday in the state

  of Arizona; Such meeting shall be held on the following Saturday.

Section 3.  Special meetings of the Board of Directors and/or

  membership may be called   by the President or a majority of the

  board members.

Section 4.  Place of  meetings.  The general meetings are held at

the Chamber of Commerce Building  unless specified otherwise by the Board of Directors.

 

ARTICLE IV

Board of Directors

Section 1. General Powers:  The Business of the corporation shall

  be managed by not less that (4) four members.  The Board of

  Directors shall have the power to make and adopt such rules and

  regulations consistent with the law, the Articles of Incorporation or

  these By Laws, as may be deemed advisable for the management

  of the business and affairs of the Corporation.

Section 2.  Junior Members:  One Junior Member can be selected

  by the board to sit on the board as a non-voting board member.

 This person will act as a liaison between the council and Mount

 Tipton High School.

Section 3.  Elections and tenure of office:  The officers and directors

  at large who constitute  the Board of Directors shall serve one year

  term starting in January of each year and ending in December

Section 4.  Compensation:  Directors shall not receive any salary for

  their services, but may be reimbursed for any expenses authorized

  during the performance of their duties.

 

ARTICLE V

OFFICERS

Section 1.  Officers shall be President, Vice-President, a Secretary

  and a Treasurer.  No officer shall hold officer more than four (4)

  consecutive years.

Section 2.

  A.  The President shall be the principal executive office of the

  corporation and shall preside at all meetings and special meetings.

  B.  The President may sign deeds, mortgages, deed of trust or any

  other instrument authorized by the Board of Directors.

  C.  The President has th authority and administrative responsibility

  for Bingo Games and the appointment of all Bingo Personnel who

  shall report any transactions to the President on or before the

  Board of  Directors meeting.  The President shall then report

  to the board.

Section 3.  The Vice President in the absence of the President or in

  the event of the          President’s inability to act, shall perform the duties

  of the President and when so acting shall have the powers of and

  be subject to all restrictions of the President.  The Vice President

  shall also perform such duties as may be assigned to him/her by

  the President and/or the Board of Directors.

Section 4.  The Secretary shall:

A. Keep the minutes of the meetings of the members.

B.  See that all notices are duly given in accordance with these

    By-Laws.

C.  Keep a register of names and addresses of all members.

D.  Have general charge of the minutes of the minutes of the

    corporation.

E.  Keep on file a complete copy of the articles of Incorporation

    and  By-Laws of the corporation.

F,  In general, perform all the duties incidental to office of Secretary

    and such other duties as may be assigned to him/her by the

    Board of Directors.

G.  Turn over all documents and papers to his./her successor after

    review of the minutes  and    materials at the annual meeting.

Section 5.   The Treasurer shall: 

Treasurer shall not have a four year limit on term of office, as long as the

Treasurer is elected and willing and able to serve.*

A.  Have charge, custody and responsibility for all funds and

    securities of the Corporation including  the seal of the corporation.

B.  Perform all duties incidental to the office of Treasurer and such

    other duties as may be assigned by the Board of Directors.

C,  Turn over all documents and papers of Treasurer to his/her

     successor after review of the accounting  at the annual meeting.

D.  An annual audit consisting of Treasurer and three general

    members will be preformed upon placement of a new treasurer.

 

ARTICLE VI

NOMINATIONS AND ELECTIONS

Section 1.  Nominations will be made from the floor at the November

  meeting with the consent of the nominees.

Section 2.  The vote will be held at the regular meeting in December.

  A majority vote shall elect.  The new officers will be seated in

  January of the following year.

Section 3.  Qualifications:  Must be an active, qualified voting

  member in order to hold office.

Section 4.   Resignation:  Any officer or director may resign by filing

a written resignation with the secretary.  The individual shall return all 

Legal documents, papers, property ( including Keys) belonging to  the council.

Section 5  Vacancy:  Any vacancy in the office of President shall be

  filled by the vice-president.  All other vacancies shall be filled by the

  vote of the board of directors.

 

ARTICLE VII

SEAL OF THE CORPORATION

The seal of the corporation shall be in the form of a circle and shall

  have  inscribed therein the name of the corporation and the words

  "Incorporation 1968, Arizona".

 

ARTICLE VIII

FINANCIAL TRANSACTIONS

Section 1.  Contracts except as otherwise provided by these by-laws;  

  the board of directors may authorize any officer of officers to enter

  into any contract of to execute and deliver any instrument in the

  name and on behalf of the corporation  and such authority may be

  general of confined to a specific instance.

Section 2.   Fiscal year:  The corporation fiscal year shall run from

  January 1 to December 31.

Section 3.  Borrowing:  The corporation shall neither incur of subject

  itself to total outstanding indebtedness or liability in excess of five

  hundred dollars without prior approval of three-fourths of the

members present at a duly held meeting of the membership.

 

ARTICLE IX

AMENDMENTS

These By -Laws may be altered, amended or repealed by the

  affirmation vote by a majority of the general members of the

  corporation present at any regular or special meeting called for that

  purpose, provided that it is advertised prior to the meeting.

 

ARTICLE X

DISSOLUTION

The Community Council upon dissolution shall distribute any

  remaining funds to one or more regularly organized and qualified

  charitable, education (which could be a designated school) or

  philanthropic organization to be selected by the membership as

  deemed by IRS code 501c (3).